51st ANNUAL ART EXHIBITION 2025

28th June – 6th July

 Stonehaven Town Hall – Daily 10am till 5:30pm

Entries this year are to be submitted online through the entry form by 16^th June. Please read the entry rules below and framing requirements for both paintings, mounted work and cards. link to framing requirements We will be strictly applying these rules to support the quality and integrity of the exhibition.

You will also be required to select times when you or your substitute are available for stewarding.

Paintings

Entries stand at 4 per participant. Due to wall space limitations, we are trying to manage the size of the submissions. One entry must be small enough to be exhibited on the stands. Please be mindful of the total size of the other three paintings, as it may not be possible to display them all.

Cost per entry is £3 per painting, including one “Not for Sale” exhibit. For any additional NFS exhibits the entry fee will be £10 per item.

Mounted work for the racks

This year we are allowing ten works in total, five of which may be prints that must meet the standards set forth by the Fine Art Trade Guild (FATG). Ideally these should have a certification of authentication, however a note of where they were printed will be acceptable. Any prints submitted should not be of any works submitted to the main exhibition.

Cost per entry is £1 per mounted work. 

Cards

This year we are selling cards again. These should be approx. A5 or less.

There will be sales racks available for cards but on a first come first served basis.

Pricing should be rounded to nearest £1 for sale of cards and packs.

All Works

Provenance

All work must be your own original work,

Not based on any existing painting or photograph by another artist/photographer, or any printed or published works including from social media e.g. magazines, calendars, facebook, flickr, instragam etc… Or any pictorial matter or exercise from painting tuition books or from classes. Although the above can be used for ideas, or reference, exhibits should never be a recognisable copy.

Copyright law is very explicit, and breach of this could cause the club or the artist exposure to legal challenge.

Novelty

Submitted works must not have been previously exhibited at Stonehaven Art Club’s Annual exhibition or elsewhere in Stonehaven.   The Committee reserve the right to make all final decisions.

Insurance

Although every effort will be made to safeguard the exhibits submitted for the exhibition the club accepts no responsibility for the exhibits.

Artists are responsible for insuring their own works if desired.

Commission

A 20% commission will be taken on the sale of all work; framed work, mounts and cards.

Relevant Dates

Handing In

Thursday 26^th June – Upper Townhall 7:15pm – 8:30pm

Judging

Judging will take place on Friday 27^th June between 3pm and 5pm by TBA – Rosebowl & Sylvia Locke Watercolour award and 5x Highly Commended and by the local sponsors. There will be between 7 and 10 local sponsors awards.

Preview

Friday 27^th June – 6:30pm -8:30pm

Awards Ceremony – 7:30pm

Exhibition

Exhibition open to public – Saturday 28^th June – Sunday 6^th July

28^th June – 5^th July – 10am – 5:30pm

Sunday 6^th July – 10am – 4pm

Collection of purchased work – Sunday 6^th July from 3pm.

Collection of unsold work – Sunday 6^th  July from 5pm.

It will not be possible for artists to collect unsold work prior to 5pm.

To streamline this process, tables will be set up for

• Unwrapping and QC
• Framed work
• Mounted work
• Cards
• Payment of fees

• A calendar of available stewarding slots will be available as part of the online exhibition entry process.
• It is anticipated that 6 hours duty per exhibitor will be required, but this will depend on the final number of exhibitors.
• In the event an exhibitor cannot steward, for whatever reason, they will be responsible for finding a suitable substitute.
• The exhibition will be always manned by 2 adults, one of whom must be a club member.
• The hall must be locked unless the stewards are present. Do not leave the cash box unattended.
• The kitchen will not be available throughout the Exhibition, so you may want to take along any refreshments you require.
• At the end of your session, please ensure that receipts and money tally.
• At the end of the day a committee member will collect the money and be responsible for locking the hall.

Revised instructions for Stewarding at the exhibition have been prepared and are available here:

<Link to instructions for sales>

<Link to Sum-Up instructions>

Any unsold works can be sold on the club website following the exhibition. Please provide a photo of any work to be sold in this way. Photos maybe taken of any unsold works at the end of the Exhibition, but it would be preferable if you could provide a photograph in advance.

President

April 2025