52nd ANNUAL ART EXHIBITION 2026

17th October – 25th October

 Stonehaven Town Hall – Daily 10am till 5:00pm

Entries this year are to be submitted online through the entry form by 30^th September. Please read the entry rules below and framing requirements for both paintings, mounted work and cards. link to framing requirements We will be strictly applying these rules to support the quality and integrity of the exhibition.You will also be required to select times when you or your substitute are available for stewarding.

Paintings

Entries stand at 3 per participant. Due to wall space limitations, we are trying to manage the size of the submissions. One entry must be small enough to be exhibited on the stands. Please be mindful of the total size of the other two paintings, as it may not be possible to display them all. Any entries not accepted due to size only will be refunded entry fee.Cost per entry is £4 per painting, including one “Not for Sale” exhibit. For any additional NFS exhibits the entry fee will be £12 per item.

Mounted work for the racks

This year we are allowing six works in total, three of which may be prints that must meet the standards set forth by the Fine Art Trade Guild (FATG). Ideally these should have a certification of authentication, however a note of where they were printed will be acceptable. Any prints submitted should not be of any works submitted to the main exhibition.Cost per entry is £1 per mounted work. 

Cards

This year we are selling cards again. These should be approx. A5 or less.There will be sales racks available for cards but on a first come first served basis. It maybe necessary to hold some cards back, however once cards are sold from the racks, they will be topped up with withheld  cards.Pricing should be rounded to nearest £1 for sale of cards and packs.

Payment for entry

Payment will be made via BACs transfer or cheque by exception only. If you require details please contacttreasurer@stonehavenartclub.org.ukEntries will not be excepted until payment has been made.

All Works

Provenance

All work must be your own original work,Not based on any existing painting or photograph by another artist/photographer, or any printed or published works including from social media e.g. magazines, calendars, facebook, flickr, instragam etc… Or any pictorial matter or exercise from painting tuition books or from classes. Although the above can be used for ideas, or reference, exhibits should never be a recognisable copy.Copyright law is very explicit, and breach of this could cause the club or the artist exposure to legal challenge.

Novelty

Submitted works must not have been previously exhibited at Stonehaven Art Club’s Annual exhibition or elsewhere in Stonehaven.The Committee reserve the right to make all final decisions. Your entry fee will not be refunded if your entry is not accepted, except where we are unable to hang due to space allocation.

Insurance

Although every effort will be made to safeguard the exhibits submitted for the exhibition the club accepts no responsibility for the exhibits.Artists are responsible for insuring their own works if desired.

Commission

A 20% commission will be taken on the sale of all work; framed work, mounts and cards.

Relevant Dates

Handing In

Thursday 15^th October- Upper Townhall 5:30pm – 6:30pm

Judging

Judging will take place on Friday 16^th October between 2:30pm and 4:30pm by Francis Boag – Rosebowl & Sylvia Locke Watercolour award and 5x Highly Commended and by the local sponsors. There will be between 7 and 10 local sponsors awards.

Preview

Friday 16^th October – 6:30pm -8:30pmAwards Ceremony – approx 7:30pm

Exhibition

Exhibition open to public – Saturday 17^th October – Sunday 25^th October17^th October – 24^th October – 10am – 5:00pmSunday 25^th October – 10am – 3pmCollection of purchased work – Sunday 25^th October from 3pm.Collection of unsold work – Sunday 25^th  October from 5pm.It will not be possible for artists to collect unsold work prior to 5pm.

Handing In

To streamline this process, tables will be set up for

• Unwrapping and QC
• Framed work
• Mounted work
• Cards

 

Stewarding Responsibilities

• A calendar of available stewarding slots is available as part of the online exhibition entry process. Click HERE to access the calendar.
• It is anticipated that approx. 4 hours duty per exhibitor will be required, but this will depend on the final number of exhibitors.
• In the event an exhibitor cannot steward, for whatever reason, they will be responsible for finding a suitable substitute.
• The exhibition will be always manned by 2 adults, one of whom must be a club member.
• The hall must be locked unless the stewards are present. Do not leave the cash box unattended.
• The kitchen will not be available throughout the Exhibition, so you may want to take along any refreshments you require.
• At the end of your session, please ensure that receipts and money tally.
• At the end of the day a committee member will collect the money and be responsible for locking the hall.

Revised instructions for Stewarding at the exhibition have been prepared and are available here:<Link to instructions for sales><Link to Sum-Up instructions>PresidentSeptember 2026